Befriending is proven to be a lifeline for older people who are experiencing loneliness.

Even up to an hour of your time once a fortnight can help to transform someone’s life. Befriending is also mutually rewarding for the older person and volunteer alike.

The attributes we look for in our volunteers are:
● Motivation – to make a positive difference in the life of an older person.
● Compassion – will help you to understand the needs of our older members.
● Ability - to confidently communicate over the phone or face to face with older people.
● Reliability – we couldn’t overcome loneliness without our amazing community of volunteers. We ask for calls and visits where possible to be weekly or fortnightly.
● Listening – is an integral part of the role. We cover this within our induction training.

The requirements for the role are:
● Fill in the application form, provide references, complete a DBS check, complete the induction and undertake a welcome telephone interview with one of the team.
● Commit to provide a phone call and/or visit once a week or fortnight (fill in calls can be provided to cover illness, travel and holidays).
● Commit to befriending for six months or more. Although we do understand that circumstances can change unexpectedly.
● Live in Sussex.
● Undertake a review over the phone 6 weeks after the befriending match has started and yearly thereafter. This is not a time consuming process but helps us to know you are happy with the befriending match!

What we can offer you:
● Friendly and approachable team to support you with your befriending match.
● Training and resources.
● Feel connected and part of a community which values human connection.
● Opportunities to meet other volunteers if you would like to.
● Opportunities to contribute towards campaigns, projects, newsletters, if you would like to.

Please see below for our application form and welcome to the Time to Talk Befriending team! We are delighted to welcome you!

To join our volunteer team please complete our application form below.

In addition, please kindly read our Privacy Policy document and details about the ID we require to undertake a DBS check.

If you require any support completing your application or would like to receive the application form in a different format, please phone us on 01273 737710 or email info@tttb.org.uk.

Befriending Volunteer Application Form:

Personal Details:Mr/Mrs/Miss/Ms/Other:First Name/s:Surname:Date of birth:Address:Postcode:EmailTelephone number HomeTelephone number MobileFirst Language:Other languages you are fluent in (please only complete this only if you are happy to be matched with someone with this language):Allergies (including animals)Please give details of any access or additional support needs that you have to enable us to support you in carrying out the volunteer befriending role.OccupationHow did you hear about us?Interests and hobbies: (Please give as much information as possible as this will help us match you with an older person (who we like to call a scheme member) for befriending:Relevant Details:Do you have any experience, skills or qualifications which may be relevant?What do you hope to get out of volunteering for Time To Talk Befriending?Would you be interested in befriending someone with any of the following if further training is made available (if required)?Dementia?Short-term memory problems?Learning disability?Physical disability?About you:Equalities Monitoring Form
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‍As part of our monitoring and evaluation, for example, to Public Health who provide funding we are asked to report one qualities data. The reason why we ask you these questions is so we can: ·
Treat everyone fairly and appropriately when they use our services·
In consultations, make sure that we have views from all people living in the areas where we operate.‍

The Equality Act 2010 makes these aims part of our legal duties. Your answers help us check that we have met the law and help improve our services. Your answers are completely anonymous and confidential. We will only use them to make services better. Equalities monitoring is combined so you cannot be identified.
Please be advised that completing the Equalities data is optional. What gender are you? Do you identify as the sex you were assigned at birth? How would you describe your ethnic origin? What is your sexual orientation? What is your religion or belief?Reference:Please provide the details of a referee you have known for a minimum of 3 years - someone who can testify to your character and suitability for the role (please note that your referee cannot be a partner, spouse, family member or in-law). Please let the referee know that we will be in touch by email in the first instance.

Name:Address:Postcode:Email:Contact number:How do you know this person and for how long?Confidentiality Agreement:During your volunteering activities you might have access to confidential information. It is therefore vital that you treat all information about your friends and other volunteers as confidential.
Please tick this Confidentiality Agreement to confirm that you accept your responsibility to maintain the confidentiality of your friend and other volunteers.

AgreeDate:Convictions:Have you had any criminal convictions?Have you ever received a caution or been cleared of an allegation that might be recorded on your DBS record?If you have answered ‘yes’ to any of the above, please give details below:This post meets the requirements in respect of exempted questions under the Rehabilitation of Offenders Act 1974, any applicants for this post who are offered employment or who become volunteers for this organisation will be subject to a Disclosure and Barring Service check before the appointment is confirmed. This will include details of cautions, reprimands or final warnings as well as convictions. A criminal record will not automatically bar a person from successfully taking up this post.Declarations:By ticking the box below, I confirm the information in this application form to be correct and any misleading or falsification of information may be proper cause for rejection or termination of this placement.

AgreeAre you willing for us to arrange a DBS check on you?If you have a subscription to the DBS Update Service, please provide your reference number here so that we can access to your DBS information online:Please note that we still need to see the paper copy of your certificate to make sure it is the type of DBS that is required for your volunteering role: Enhanced DBS (including Adult’s barred list).Volunteer Consent Form:I agree that Time to Talk Befriending (TTTB) might use pictures of me for charitable or marketing purposes. Perhaps you could be in our newsletter?

AgreeI agree that TTTB can contact me about the following: We don’t send regular emails, only when something relevant comes up!

Newsletter

TTTB events and additional support / training

Events and training provided by partners of TTTB

Volunteering over Christmas

Fundraising / Giving Date:

Volunteers Privacy Notice - Please read and agree below

Introduction
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The EU General Data Protection Regulation 2018 (GDPR) has replaced the Data Protection Act (1995) and came into force on 25th May 2018.

The GDPR will protect all of Time to Talk Befriending’s staff, trustees, volunteers, scheme members and supporters.

The GDPR makes it clear that all data is collected legally, stored securely, and used responsibly and in view of these changes we have reviewed the personal data we hold on our staff, trustees, volunteers, and clients. It is important that you read and understand this notice before signing it and returning it to the project manager.

Purpose and Scope
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This Privacy Notice explains Time to Talk Befriending’s position on the gathering, use and storage of all volunteer data:
1. Purpose for which your personal data is used by Time to Talk Befriending.
2. Where the legal basis of Time to Talk Befriending processing your personal data is either for a legal requirement or legitimate interest.
3. Who are the recipients of your data, if any?
4. Period for which your data will be held.
5. Your right to request access to the personal data the charity has on file for you (Subject Data Access Request), your right to the removal or deletion of your data, to request restriction of your data being processed or to object to your data being processed.
6. Your right to withdraw consent to your data being processed by Time to Talk Befriending, provided there is not a legal requirement or legitimate interest to do so.
7. Your right to lodge a complaint with a supervisory authority.
8. Whether or not the provision of your personal data to the Company is a statutory or contractual requirement, and the possible consequences of failure to provide the data.

Practice

Time to Talk Befriending has an obligation to let you know what data we hold on you, why we hold that data, how we use it and how we protect it. This section provides you with all the information you need to know.

The purpose for which your personal data, as a volunteer will be obtained, used, stored and who will have access it.
The personal data held on you will be used for the following purposes:

Some information may be stored on TTTB email account from staff.

2. How long will your data be stored?
‍Your data will be stored on our Charity Log database for the duration of you serving as a volunteer. If/when your voluntary role ceases at Time to Talk Befriending your information will be kept on our Charity Log database but will only be used if we are contacted by the police or social services regarding an investigation.

In addition, to produce reports for funding we will download data from Charity Log and save it in our secure MS Office One Drive Project Folder. For attendance at groups and/or events will hold information such as your name, email address, dietary requirements, access needs etc. in our secured MS Office One Drive Project folder.

3. Subject Data Access Requests
‍You have the right to request to see the data Time to Talk Befriending holds on you. In order to do this please contact the Operations Manager Sally Crawford via sally@tttb.org.uk or call 01273 737710, leave a message and we will get back to you.

4. Your right to withdraw your consent
Under GDPR you have the right to withdraw consent to your information being processed during your time as a volunteer but only if there is no legal or contractual or legitimate interest for Time to Talk Befriending to hold the information.

5. Your right to complain to a Supervisory Authority
‍If you have a concern regarding GDPR, please contact the Operations Manager Sally Crawford via sally@tttb.org.uk or call 01273 737710, leave a message and we will get back to you. If, after an investigation, you still have a concern you have the right to contact the Information Commissioner’s Office. Their website is www.ico.org.uk

This policy contains all the information you require concerning the data Time to Talk Befriending holds on you as a volunteer. If you have any questions concerning these regulations, please contact the Scheme Manager.
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Your consent:‍

By ticking 'Agree' below, I confirm I have read and understood this policy. I confirm I understand that Time to Talk Befriending is required to keep all information as shown in the table above and I understand that Time to Talk Befriending holds this information to comply with any statutory requirements in relation to my volunteering role.

AgreeDate:ID UploadsPlease also upload 3 forms of the following ID with your completed application form. For details about which ID we require please visit the link here.Please only upload jpegs or pdfs, not HEIC files (common on iPhones).

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